What is the term spare parts? How to classify spare parts?

What is the term spare parts?

Sspare parts, also known as replacement parts, service parts, repair parts or spares, are components that replace identical parts. They are essential components for the maintenance and repair of various machinery and equipment (including those used in professional kitchens and gas stations). Correctly selecting the right spare part not only impacts the optimal functioning of the equipment, but also its durability and useful life.

How to classify spare parts?

Types of spare parts: Classification by their consumption cycle

1) Consumables

Parts designed to be replaced regularly:

• Filters, door seals, valves, coffee grinder discs/burrs...
• They have a predictable lifespan
• They are part of preventative maintenance
• They require frequent replacement

2) Non-Consumables

Components designed for the lifespan of the equipment:

• They are only replaced in the event of failure or damage
• Greater durability and cost
• They are generally part of the structural system

Types of spare parts: Classification by their manufacturing origin.

1) OEM (Original Equipment Manufacturer) Parts

What is an OEM part? These are replacement parts manufactured by the original equipment manufacturer under the same quality standards.

These parts:

• Specifically designed for the equipment model
• Maintain the manufacturer's warranty
• Typically have a higher cost

Many OEM parts have long manufacturing/delivery times, which can vary from weeks to months. This can significantly extend equipment downtime. Relying solely on the immediate availability of OEM parts suppliers can be risky, especially in situations of high demand, logistical challenges, or supply chain disruptions.

2) Non-OEM/generic/equivalent/ compatible spare parts

These parts are compatible parts manufactured by companies other than the original manufacturer. These parts:

• Perform the same function as the original part
• Have lower price
• May vary in quality depending on the manufacturer
• Offer greater availability on the market
• An alternative to extending the life of discontinued models no longer manufactured by the manufacturer (e.g., Thermoplan Mastrena 1 coffee maker parts)

If the equivalent spare parts manufacturer certifies that the generic part is suitable for replacing the original part, meeting all the manufacturer's requirements, and guarantees quality, these can be a valuable option.

3) Remanufactured or Rebuilt Spare Parts

These are parts that have been previously used and subsequently undergo a reconditioning process:

• A mid-price between new and used
• They usually have a limited warranty
• They reduce environmental impact
• Their quality depends on the remanufacturing process

The previous operating environment (overloads, exposure to corrosive elements, previous maintenance) is generally unknown, which can significantly affect future performance.

4) Used/second-hand parts

These parts from used/pre-owned equipment:

• Represent the most economical option
• Typically, they do not come with a warranty
• Have variable quality and unpredictable durability

Most used parts are sold "as is," making it impossible to accurately predict how long they will continue to function properly.

Types of spare parts: Classification by function and criticality

1) Critical Spare Parts

These are those whose failure could completely stop the equipment from operating:

• They require permanent stock
• They have procurement priority
• They are usually core or safety components

When a critical piece of your professional equipment (such as a NIECO broiler, Thermoplan coffee maker, Gilbarco dispenser, etc.) fails, it can completely shut down a restaurant, cafeteria, or gas station. Unscheduled downtime can cost thousands or even tens of thousands per hour in industrial settings.

2) Strategic Spare Parts

Those with long lead times or difficult procurement:

• They require advance planning
• They usually have higher inventory costs
• They are fundamental to the maintenance strategy

The urgent procurement of strategic spare parts often entails significant additional costs, including expedited shipping, emergency premiums, and possible extended downtime while their procurement is managed.

Maintaining an inventory of these components represents operational insurance that, although it involves an initial investment and storage costs, is economically justified compared to the potential consequences of not having them available when needed.

How to choose the best spare parts?

Compatibility: Verify that the part is compatible with the specific equipment model.

Quality and Durability: Inspect to ensure quality and performance.

Warranty: Consider whether the supplier offers a warranty.

Availability: Evaluate delivery time and ease of obtaining future replacements.

Price: Evaluate the price-performance ratio based on the intended use.

Conclusion

Choosing the right type of spare part depends on multiple factors, including available budget, equipment criticality, quality requirements, and expected lifespan. Efficient spare parts management combines different types according to specific needs, optimizing costs without sacrificing equipment reliability and performance.

Non-OEM spare parts (alternative or equivalent) represent a valuable option when the part manufacturer offers adequate warranties. When an alternative supplier certifies that their component rigorously meets the original technical specifications, passes the necessary quality controls, and explicitly guarantees its functionality, they can represent an economically advantageous alternative without compromising performance.

How do you know if a replacement part is of good quality?

We invite you to experience for yourself the superior quality of our alternative parts for gas stations and industrial kitchens equipment. Conduct comparative tests with OEM components and discover that our products match the performance, offering exceptional quality at a more affordable price. We are confident that technical testing will confirm that you have made the right decision in choosing us as your trusted supplier.